2025 WEAO Annual Conference
Exhibition Information & Booth Cost:

The 2025 conference and exhibition will take place at RBC London Convention Center from April 13-15, 2025. Conference information can be found on the WEAO Website.
Booth Registration is Now Open to OPCEA Members!!
You MUST be an OPCEA MEMBER to exhibit this year. Each member company may purchase a maximum of one (1) booth. Registration link will be emailed to members when registration opens.
Exhibitor Schedule
Date | Hours | Details |
Monday April 14 | 8am – 1pm | Move-in/ Set-up |
2pm – 7pm | Show/ OPCEA Reception starts at 5 | |
Tuesday April 15 | 9:30 am – 4:30pm | Show |
4:30 pm | Take-down/Move-out |
Exhibit Space
Your exhibitor fee of $1,500 + HST includes:
- Three (3) exhibit booth staff;
- Carpeting;
- One (1) Skirted table (6′ long) and two (2) chairs in a 10’L x 8’D display space
- Name badges for all paid exhibit booth staff;
- Company description (max. 50 words) in the conference app;
- Three (3) tickets for Tuesday lunch in the Exhibit Hall
- Electricity.
Your exhibitor fee DOES NOT include:
- More than Three (3) exhibit booth staff per booth; additional booth staff may be registered at $50 per person by March 28, 2025. Deadline to add booth staff is March 28, 2025
- Any events other than those listed above.
The fee will go up to $2,000 on February 16 when registration opens for everyone.
Event Ticket Prices (subject to HST)
Sunday Night Icebreaker | $125 |
Monday Awards Luncheon | $80 |
Tuesday Closing Reception | $75 |
Cancellation Policy
- Cancellation must be emailed to admin@weao.org
- Cancellation on or before February 28, 2025 is refundable, but subject to a $100 administrative fee.
- Cancelling on or after March 1, 2025 will not be refunded. The refund and cancellation policy will not be waived.
- In the event WEAO must cancel the conference due to government restrictions, WEAO will refund the full cost of registration. However, WEAO does not assume responsibility for any additional costs, charges or expenses including charges made for travel and lodging.
Important Notes
- The 2025 WEAO Technical Symposium and OPCEA Exhibition will be subject to the applicable public health guidelines and regulations at the time of the exhibition. Every individual who attends the Exhibition will need to comply with those guidelines and regulations.
- One (1) booth may be purchased per company.
- Booths are limited to 8′ high x 10′ deep x 10′ wide. Your booth is not to extend into an adjacent booth space nor into the aisle. The backdrop cannot be more than 3′ from the back of the booth. The 3′ high partition between booths must not be removed. Exhibitors not conforming to these requirements will be asked to modify their display or remove it. No exceptions.
- Booths may not be removed prior to 4:30 on Tuesday out of courtesy to other exhibitors. Any offender will loose privileges for the 2026 exhibition. Please advise your staff.
- Safety shoes must be worn by all personnel in the exhibition hall during set up and tear down.
- ONLY equipment that can be carried or rolled in can be displayed in a booth. There will be NO forklift available to exhibitors.
- All electrical equipment used or displayed in the exhibition shall be CSA certified.
- Exhibitor badges will be available at the Registration Desk, just outside the exhibition hall.
- The Ice-Breaker will be held on Sunday evening from 7-10pm at the RBC Place Ballroom 1&8.
- The WEAO Awards Luncheon will be held on Monday from 12-2 pm at the Doubletree by Hilton Hotel Ballroom.
- Volunteer are always needed for the OPCEA Reception on Monday from 5-7pm. Please reach out to Gary Fricke (gary@fwscanada.ca)should you wish to volunteer.
- For any questions, please contact Gary Fricke – OPCEA Exhibition Lead (gary@fwscanada.ca) or Kris Montgomery – Current OPCEA Chair (kmontgomery@flowpointsystem.com)
Conference Hotel
Hilton Double Tree : | 300 King St, London, ON N6B 1S2 |
Phone Reservations : | (519) 439-1661 |
Group Rate : | $185/night until March 21, 2025 |
DISCLAIMER: Fraudulent links have been known to crop up for the hotel reservation of this conference. Any links for this conference will be provided by OPCEA or WEAO. Stay vigilant, and do not click on suspicious links! WEAO and OPCEA are not liable for any fraudulent reservations made.
Loading Dock Access
The very accessible Loading Dock entrance is off of Wellington Road. The best route is to exit at Wellington Road North from Hwy. 401 and remain on Wellington Road to downtown London. Just after Horton Street you will pass under the railway tracks. Proceed through the traffic lights at York Street and the Loading Dock is just north of York on the right-hand side. The Loading Dock is only accessible from Wellington Road travelling North due to the centre boulevard.
Materials Handling
If you are shipping goods to the RBC Place for display at your booth, please note that only items which can be moved by hand or rolled will be accepted. To coordinate shipping and receiving of booth materials, please contact Stronco at exhibitorservices@stronco.com with copy to the OPCEA Exhibition Lead, Gary Fricke.
Booth Water
Should you require water for your display, please contact Gary Fricke, OPCEA Exhibition Lead at gary@fwscanada.ca. Note that only small quantities of water will be made available.
2025 OMWA / OPCEA Tradeshow

Network with Water Industry Professionals from the over 100 Ontario communities OMWA is comprised of, on June 5 & 6, 2025, at Casino Rama Resort. The 2025 OMWA Education Days & Tradeshow will be even BIGGER this year: More CEU courses and More Hands-on Training sessions = More Delegates. Last years exhibitors booths SOLD OUT…so this year there will be More booths. 32 exhibitors will have the opportunity to promote their products during both days of this (2) day event. (feel free to word-smith) More information can be found by following this link:
Education Days 2025 | Ontario Municipal Water Association
l OPCEA & W3ETAC members starting January 15 for only $349 and to non-members as of April 10th. Fill out the form and complete payment to register your booth on a first come, first served basis.
Here is the floor plan:
Sponsorships are available, with descriptions below:
Sponsorship Options
*plus HST | $3500* | $1500* | $1000* | $500* |
---|---|---|---|---|
Platinum | Gold | Silver | Bronze | |
max 2 |
max 8 |
|||
1 (8ft) table top booth in tradeshow area | Booth in Rama Hall & option for 2nd booth in tradeshow area WITH POWER | 1st choice premium booth location WITH POWER | ||
Verbal recognition when announcing break | All breaks & visual on slideshow | Lunch breaks & visual on slideshow | Breakfast break & visual on slideshow | Coffee breaks & visual on slideshow |
Visual display at food station | Company banners can be displayed at the MAIN entrance/exit | |||
Option to include swag in attendee registration bag | ||||
Acknowledgment on OMWA/OPCEA websites | ||||
2025 OMWA W3ETAC Membership (Apr1-Mar31) | 1st choice option to present at conference or virtual sessions | 2nd choice option to present at conference or virtual sessions | ||
Acknowledgment on all social media platforms | ||||
Logo on delegate badges |
For more information or if you have any questions, contact Kris Montgomery (kmontgomery@flowpointsystems.com)
Not an OPCEA member?
Booth registration for the April 2023 exhibition opened to OPCEA members ONLY on December 1, 2022. In order to receive the registration link, you must be a member in good standing for the July 1, 2022, to June 30, 2023 membership year. If you would like to become an OPCEA member, click on the “Become an OPCEA Member” below and fill out the application for OPCEA board approval.